Instructional Materials Update - March 17, 2021


EMAT Closing Soon for School Year 2020–21  
The educational materials ordering system known as
EMAT will close at 12:00 p.m. CDT on March 29, 2021. School districts and open-enrollment charter schools should place orders for instructional materials needed for the 2020−21 school year before March 29, 2021. EMAT is scheduled to reopen for ordering materials for the 2021−22 school year on May 10, 2021. 

Allotment and TEKS Certification Form Update
The Allotment and TEKS Certification form is being updated. The new form will allow districts to sign the form electronically. Information about the new form and process will be released by the end of the month.

Top Questions Related to the Instructional Materials and Technology Allotment 
When can districts access Instructional Materials and Technology Allotment funds for the next biennium? 

  • The 2022−2023 biennial instructional materials and technology allotment will be calculated and reflected in LEAs’ EMAT accounts after appropriations are finalized by the 87th Texas Legislature.  
  • Although the amount of each LEA’s allotment will be reflected in EMAT as early as possible this summer (typically late June or early July), the funds will not actually be available until after September 1, 2021. 

 

Can districts purchase materials while waiting for their 2021–22 allotment funds? 
Yes, the following options will be available to purchase instructional materials for the  2021−22 school year prior to that time: 

  • Any unexpended funds from previous years (carry-over funds) can be used to purchase materials. 
  • Districts and charter schools can spend local funds and be reimbursed through disbursements when their 2022−2023 biennial funding becomes available. However, school officials should be aware that the LEA will be responsible for any purchases that cause it to exceed its available EMAT balance (as it will stand after the 2022−2023 biennial allotments are added) or that are not for allowable allotment purchases.  
  • For state-adopted materials, districts may purchase materials using their 2021–22 allotment funds prior to September 1, after the allotment amounts are entered into EMAT typically in late June or early July (see the response to next question for more details).  


How can I use 2021–22 allotment funds prior to receiving them in September 2021? 

  • A delayed-payment option, authorized by the Texas Education Code, §31.0215, allows districts to requisition and receive state-adopted instructional materials before the allotment funds for those materials are available if the publisher of those materials has agreed to participate in the option. Information regarding which publishers will participate in the delayed-payment option will be available in EMAT when it opens for the new year. The delayed-payment option can be used for up to 80 percent of a district’s allotment after the allotment amounts are entered into EMAT (typically late June or early July). Once the 2022−2023 biennium funds become available, TEA will prioritize delayed-payment requisitions over any disbursement requests made directly by a district or charter school. 


Open for Public Comment - Proposed Changes to Integrated Chinese textbook

  • The Substitutions and Content Updates webpage has been updated with a request from Cheng & Tsui to substitute new editions of Integrated Chinese, Level 1, Part 1, 3rd edition textbook and workbook, which were adopted under Proclamation 2017 for Chinese, level 1, high school. The public is invited to review the proposed content changes and submit public comment by March 29, for consideration by the State Board of Education (SBOE). The SBOE is scheduled to take action on this request at its April 2021 meeting.


Application Due April 2nd —Looking for Educators to Review Health and Physical Education Instructional Materials for alignment to the TEKS 

  • TEA needs volunteers and nominees to review health and physical education instructional materials to determine the extent to which the materials address the Texas Essential Knowledge and Skills. 
  • Please consider joining us—or nominating someone else to join us—for this important work. Teachers, administrators, parents, business community members, and others with appropriate content knowledge are all welcome. Candidates must be available July 19–23, 2021, and be able to read on a computer screen for an extended period of time. The committee application is available on the TEA website and must be submitted by Friday, April 2, 2021. When asked for your committee selection, choose Proclamation 2022 State Review Panel.  


If you have any questions, please contact the Instructional Materials and Implementation Division by submitting an Instructional Materials Help Desk ticket.



  TEA UPDATES

EMAT ANNOUCEMENTS

Instructional Materials Update - April 7, 2021


Action Required Submission of TEKS Certification by May 7, 2021, to purchase materials in EMAT when it opens for the school year 2021–22  

School districts and charter schools are required to certify annually to the State Board of Education and the commissioner that, for each subject in the required curriculum other than physical education, students have access to instructional materials that cover all the Texas Essential Knowledge and Skills (TEKS). Districts and charters must submit certifications to receive access to ordering 2021−22 instructional materials through EMAT. Any district that submits a form prior to May 7, 2021, will be able to order from EMAT when it opens on May 10, 2021, for the 2021–22 school year. The due date for the form is May 28, 2021, and EMAT access will be provided within 5 business days of form submission.     

TEA has updated the process for TEKS certification. The certification must still be ratified by the LEA’s board of trustees or governing body in an open, public-noticed meeting. The recommended steps are included below: 

  • Download and fill out the blank Excel Template or blank PDF Template. The form asks LEAs to indicate the instructional materials the district has adopted or plans to adopt for the 2021–22 school year for each grade level and core subject or core course. Note: This document will not be collected by TEA, however, the information included matches what will be required for submission in the online form.


  • Bring completed form to Board to obtain approval. 


  • After Board approval, complete the required, online form found here: 2021–22 Allotment and TEKS Certification Form. Note: The district representative completing the form will be required to confirm information has been approved by Board via the survey. Signatures are not required to be uploaded or submitted. 


If you have any questions, please submit an Instructional Materials Help Desk ticket

Texas Home Learning Print Products  
TEA is establishing a process to assist districts in ordering and purchasing Texas Home Learning print materials. Additional information will be released when it becomes available. 

Districts can access free Accessible Instructional Materials for state-adopted materials 
Districts can order adopted accessible instructional materials (AIM) for students with print disabilities through EMAT at any time after it opens in May. Braille, large-print, and audio instructional materials remain the property of the state and are not paid for through a district’s allotment.  

Districts that choose to purchase non-adopted instructional materials should remember that, should braille, large-print, or audio versions be required by a student’s individualized education or 504 plan, the district is required to provide those using allotment or local funds.   

New Quality Reviews Available for Spanish Prekindergarten 
The Texas Resource Review website has been updated with quality reports for SBOE-adopted Spanish prekindergarten materials. The quality reports contain information that districts may find useful when evaluating materials for local adoption. 

Thank you for subscribing to the Instructional Materials news bulletin and for your commitment to serving Texas students. 


Distribution and Accessibility Staff

Instructional Materials Help Desk

Instructional Materials Update - May 14, 2021


EMAT is Open for the 2021–22 School Year
EMAT is now open for districts to begin ordering instructional materials for the 2021–22 school year. Authorized users must complete the following three prerequisites before placing orders:

Submit TEKS Certification Form. The certification due date, May 28, is quickly approaching. Forms will still be accepted after the due date, but districts are encouraged to submit the form as soon as the local board has approved it. Information on the certification process can be found on the TEA website.

  • Enter at least three preferred delivery date ranges for 2021–22 orders shipped during the summer.
  • These are dates someone is available at your district to receive the shipments.
  • Review and verify or update district user contact information and delivery addresses.


Proclamation 2021 State-Adopted Publishers  
The Proclamation 2021 state-adopted publishers with signed contacts are now orderable in EMAT. Publishers with signed contracts are: 

  • Benchmark Education 
  • EDUSPARK, INC. 
  • Frog Street Press, Inc. 
  • HighScope Educational Research Foundation 
  • Kaplan Early Learning Company 
  • Learning Without Tears 
  • QuaverEd 
  • Robert-Leslie Publishing, The Early Childhood Company 
  • Savvas Learning Company LLC formerly Pearson K12 Learning  
  • Teaching Strategies LLC 
  • TPS Publishing, Inc. 


Publishers with contracts pending approval will be orderable in EMAT once the contract is signed. Publishers with contracts pending approval are: 

  • CLI @ The University of Texas Health Science Center at Houston 
  • Scholastic Inc. 


Place Orders for Accessible Instructional Materials (AIM)
Accessible versions of state-adopted materials may be ordered by placing an AIM requisition in EMAT. Additional information about ordering Accessible Instructional Materials and resources for purchasing non-adopted instructional materials can be found on the TEA website.

  • We recommend ordering state-adopted materials in braille format by May 31, to ensure delivery by August 24.
  • We recommend ordering state-adopted materials in large-print and audio formats by July 23, to ensure delivery by August 24.


What’s New?
The EMAT Training has been updated. District users are still required to complete the training, but districts will no longer submit the training certification to TEA. Districts are required to maintain records of the training locally.

Requests to Update Adopted Instructional Materials
New requests have been added to the Updates and Substitution webpage from the following publishers:

  • Learning A–Z, English language arts and reading, grades K and 2–4
  • Learning Without Tears, prekindergarten
  • Scholastic, prekindergarten


 If you would like to comment on any of the proposed changes, submit a Public Comment Submission Form.

Proclamation 2022: Health and Physical Education
The pre-adoption samples for health and physical education will be posted on the Proclamation 2022 webpage by June 1, 2021. The public comment period will begin once the samples are posted and will last through November 1, 2021.

Updated Adoption Cycle for Foundation and Enrichment Subjects
The SBOE’s adoption cycle for foundation and enrichment subjects has been updated on the review and adoption website. In this new version, instructional materials for science and technology applications will be included in Proclamation 2024, instructional materials for social studies will be included in Proclamation 2025, and Proclamation 2026 will include mathematics.

Applications Open for CRIMSI Full Year
The COVID Recovery Instructional Materials Support Initiative (CRIMSI) provides additional support for Texas Home Learning (THL) to reduce learning loss related to COVID-19.
Applications are still open for CRIMSI Full Year through June 11th. Sign up now for full-year implementation supports, product coaching, and more!
Learn about CRIMSI Full Year by visiting the CRIMSI website and reading the CRIMSI One-pager.

THL Summer Units
THL summer units have been curated and/or designed by each THL publisher to support districts, schools, and educators to meet the unique needs of summer 2021. Check out the Summer Unit One-Pagers to learn more about each product.

You may also view recorded product webinars and slides on the THL website.

Reviewer Application Open for Review of Remote Learning Features

Learning List, in partnership with TEA, is seeking a diverse group of Texas educators with expertise in using digital instructional materials in K–12 reading and language arts, mathematics, science, or social studies to review SBOE-adopted digital instructional materials to determine the extent to which they support remote learning. Reviewers will be compensated.

The reviews are scheduled to begin later this month and there are a limited number of spots available. Apply today!

Thank you for subscribing to the Instructional Materials news bulletin and for your commitment to serving Texas students.

Distribution and Accessibility Staff

Instructional Materials Help Desk